Upon deciding to move your business to another location the most important factor is planning. If done properly, it can save you both time and money. In order to pack and then unpack you will be needing a fair share of time, and amid all of the procedures there can be a lot of inefficiencies (Where is the fax machine? What happened to my file?) that would make your business suffer.
Lucky for you though, relocating your small business venture doesn’t necessary mean you will be needing an Aspirin for that headache.
Below we have tried summing up all of the necessary criteria you should cover for stress-free office removals, into 5 simple but efficient tips for business relocation.
Get onsite estimates to guarantee accurate office removal quotes
The moving company you plan on employing should have a clear understanding of every single item you intend to move. It is advisable for the vendor to carry out a detailed onsite inventory survey in order to achieve just that.
Any large or cumbersome item might call for special moving equipment and your own personal estimation regarding how much you need moving could turn out to be way off. By carrying out an onsite walk-through, the vendor is able to accurately pinpoint the exact labor and equipment required for getting the job done in a quick and efficient manner. This way your final bill won’t come along with any unwanted surprises.
Be sure to listen to the office removals experts
During your vendor’s survey, be sure to pay attention to their advice. The suggestions he will make are going to end saving you both time and money. For example, he might advise you to leave certain cabinets alone as they can be moved without emptying them. Also, our practice shows that a lot of people don’t really realize that it is rather necessary to empty the top two drawers of a four-drawer lateral in order to prevent any damages to the cabinet. Discuss potential options with your vendor for moving office equipment, artwork or any other items that might require a different approach when moving.
Efficiency is a MUST
Take full advantage of any possible tools that streamline the whole process of moving. For example, consider the fact that individual cardboard boxes may be put to the side in favor of reusable plastic totes as well as time-saving carts. Those old cardboard boxes rolled up in tape take way too much of your time when having to assemble them before the move and opening them up afterwards.
The totes, on the other hand, make it far cleaner and easier. Once the totes are filled up they are just to be closed and labeled…that’s it. The vendor will retrieve them not long after the move and use them on his next job.
Plan, and plan and plan the office move
Planning always pays up in the end. Creating a floor plan along with a seating chart will help everyone get properly situated at the new location, causing minimum amounts of fuss and disruption.
Synchronize. Be sure to work with the mover for the assigning of at least one person for spearheading the whole operation on the day of the move. It is important for people to know what they are to do and not just wonder around the office and actually hinder the whole process.
Purge before your office removal
It is a simple conclusion: the smaller the amount of stuff you have to relocate, the faster and cheaper it will turn out to be. The majority of small businesses have a place (a back room or sorts of), where they place old desks, computer monitors, chairs etc. It is advisable that you either donate your old equipment and use it for a tax write-off, or go out and sell it to a used furniture place.
For getting rid of paper files etc you should consider to bring in a mobile shredding truck before you begin packing. It is also important to note if your team is able to consolidate the number of printers and copiers in the new office. Contact the leasing company and return any surplus.