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5 simple yet efficient tips for when you decide to relocate your business

Relocating your business is complex, and planning is the key to a successful move. If not done correctly, it can lead to significant time and financial costs. For example, the process of packing and unpacking can be time-consuming. Inefficiencies, such as being unable to locate essential equipment or losing important documents, can potentially impact your business operations.

Lucky for you, though, relocating your small business venture doesn’t necessarily mean you will need an Aspirin for that headache.

Below, we have tried summarising all the criteria you should cover for stress-free office removal tips for business relocation.

Get on-site estimates to guarantee accurate office removal quotes

The moving company you plan on employing should clearly understand every item you intend to move.

This is best achieved through a detailed on-site inventory survey, which ensures the accuracy of the moving process and gives you peace of mind.

Any large or cumbersome item might require special moving equipment, and your estimation regarding how much you need to move could be way off.

By conducting an on-site walk-through, the vendor can accurately pinpoint the labour and equipment required to finish the job quickly and efficiently. This way, your final bill will not include any unwanted surprises.

Be sure to listen to the office removals experts

During your vendor’s survey, pay attention to their advice. The suggestions he makes are going to save you both time and money.
For instance, he might suggest leaving specific cabinets untouched as they can be shifted without emptying them. It’s crucial to note that many overlook the necessity of clearing the top two drawers of a four-drawer lateral to avoid potential damage to the cabinet.
Discuss potential options with your vendor for moving office equipment, artwork, or any other items requiring a different approach.

Efficiency is a MUST

Take full advantage of any possible tools that streamline the whole process of moving. For example, consider putting individual cardboard boxes aside in favour of reusable plastic totes and time-saving carts. Those old cardboard boxes rolled up in tape take way too much of your time to assemble before the move and open them up afterwards.

The totes, on the other hand, make it far cleaner and easier. Once the totes are filled, they will be closed and labelled…that’s it. The vendor will retrieve them shortly after the move and use them on his next job.

Plan, and plan and plan the office move

Planning always pays off. Creating a floor plan and a seating chart will help everyone get appropriately situated at the new location, causing minimum fuss and disruption.

Synchronise. Be sure to work with the mover by assigning at least one person to spearhead the whole operation on the day of the move. It is important for people to know what they are to do and not just wander around the office and hinder the whole process.

Purge before your office removal

It is a simple conclusion: the smaller the amount of stuff you have to relocate, the faster and cheaper it will be. The majority of small businesses have a place (a back room or something similar) where they store old desks, computer monitors, chairs, etc. It is advisable that you either donate your old equipment and use it for a tax write-off or sell it to a used furniture place.

To get rid of paper files, you should consider bringing in a mobile shredding truck before you begin packing. It is also important to note if your team can consolidate the number of printers and copiers in the new office. Contact the leasing company and return any surplus.

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