The Importance of Office Relocation for a Growing Business
Your business is growing and the office you have rented is not big enough. The solution is to move to a bigger location.
This step is neither simple, nor relaxing, but it’s necessary. Businesses need to ensure the minimum disturbance to employees and office equipment during the relocation.
If a removal is not well planned, anxiety levels within the business can lead to reduced efficiency.
The first step you need to make is to plan. It is important to know that an office removal may need several weeks to plan. The longer you plan, the better the result is.
Try to organize the removal during a weekend, so that your business can continue to operate without interruptions.
Minimizing Disturbance and Ensuring Employee Comfort
The first step is to plan. Knowing that an office removal may take several weeks to prepare is essential. The longer you plan, the better the result. Try to organize the removal during the weekend so your business can continue operating without interruptions.
Choose a removal company (you may look at our office removals info page) after at least three of them have visited your premises and have made an estimate. Ask for recommendations from other companies. The removal company must have experience moving different electronic equipment and workstations.
Planning the Floor Layout and Furniture Arrangement
Visit your new office and take measurements. Then, plan the floor layout. Complete a scheme indicating the floor layout, furniture arrangement, and location of each piece of office equipment in the new office. Be sure to label the sections carefully so that the professional company’s staff can easily place the items in the right spot. Distribute these copies before you move.
It is imperative to set a timetable. The packing, transport, unpacking, and arranging must be completed on a precise date. This will motivate your staff and the moving company and result in a faster, more efficient move.
Staff Responsibilities and Communication
Take time to remind your staff about their responsibilities. Do they need to pack their files? Pack up your drawers? Communicate as much as you can so they will understand every aspect of the move and organize their work accordingly.
It is worth employing a computer specialist to reconnect your network quickly and efficiently. Some removal companies have an in-house specialist for this.
Allow your relocation specialists to do what they do best: They know how to tape up filing cabinets, box up equipment, and wrap computers safely before packing them into the lorry.
Ensuring Security of Confidential Documents
Remember to take extra care with secure or confidential documents. Arrange for any obsolete but sensitive data to be shredded and not thrown into a skip. Your removal company may have a specialist contractor who can undertake this.
Do not schedule essential meetings with customers in the week when you plan to do the removal. Anything can happen at the last minute during this period. Last, but not least, remember to keep a list with the numbers of the people involved in the removal process so you can contact them at any time if a problem occurs.
If you plan an office removal in the future, do not hesitate to contact us (by email or phone) for a free, non-obligation removal quote.
